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Practical Considerations Before Offering Family Day Care In Your Home

Yourself

Being a Family Day Educator is a responsible job. Before deciding to offer day care for children in your home, you should ask yourself a number of questions which will help you determine if family day care is really for you.

Ask yourself the following:

  • Am I 18 years or older?
  • Am I fit and healthy and free from any medical condition or dependency on medication or substance that could affect your ability to care for children?
  • Do I have a minimum of Certificate III in children's service or study with in three months of registering?
  • Can I offer a nurturing, family-focused environment at home?
  • Do I have the relevant experience caring for children?
  • Am I professional in my approach?
  • Can I offer flexibility for the children and families in my care?
  • Are my communication skills good?
  • Do I value relationships?
  • Am I happy to develop and educate children in a learning environment?
  • Will my own children and family benefit from offering Family Day Care services?

Maintaining Quality Care

Family Day Care Educators are required to provide and maintain a quality childcare service in a safe, healthy, nurturing, friendly home environment.


This includes adhering to:

Current National Regulations and the National Act.
Occupational Health and Safety Legislation
Scheme policies and procedures
Participating in National Quality FrameWork requirements
Participating in ongoing professional development often outside the hours of their service
Operation (the hours an educator chooses to work)
Providing parent with ongoing information about their child's daily activities. 

Educators must fulfil all the administrative and business requirements of a self-employed person, and ensure that records are retained in accordance with the timeframes and requirements set out in the Children’s Services Regulations. Educators are also required to maintain a safe workplace at all times. The support and assistance of the Educators family members in meeting these requirements and providing a professional service is also required.


Having other people’s children in your home also means:

Providing an environment that recognises and operates in a safe and respectful manner
Considering the needs of your family and the families and children in care
Maintaining confidentiality
Recognising that it is more that 'just baby sitting'. Educators need to plan for the individual child's needs and interests. The Educator is solely responsible for the children at all time, and cannot delegate this responsibility to any other household member.


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Roles and Responsibilities of the Educator


Legal and business matters

While family day care is not as complex as running a large business, you should be considering some legal matters carefully. These involve insurance, taxes, budgeting
and licensing. All, when taken care of properly, are for your direct benefit, and serve to protect you from unnecessary expense and liability. All childcare in this state is subject to licensing with the State Government. The office of Early Childhood Education and Care employs advisory personnel who are able to advise and assist with all regulation matters.


Insurance

One of the first things you may have to think about is public liability insurance. Children are subject to a wide range of injuries, and while this type of insurance can be expensive, it may serve to protect you and the children.  The National Family Day Care Council (Aust) Inc. (NFDCCA) has a comprehensive insurance plan designed specifically for the unique needs of Family Day Care.


Useful information can be found at the following link : www.familydaycareaustralia.com.au

What are the income and expenses of being an Educator?

Educators are self employed business operators. The income and the expenses incurred varies between Educators. Educators  have the control over how much they earn and what overheads they incur.


INCOME

Income can vary depending on the type of care you provide, the hours that you provide care for and the Educator fee that you charge for each type of care.


How do I get paid?

Educators are provided with a Time Sheet that needs to be completed by Educators and the parents of children attending care. This Time Sheet records the number of hours the children attended care with you and the amount of child care fee you charge to the parents.

You receive two separate payments

1. From the parent -At the end of the week you will provide a Receipt to each parent which specifies the amount that they have paid you in fees (either in cash, cheque or direct credit to your account) for that week. This fee amount is calculated as the Total fee amount less CCB (and can be subject to child care rebate).

2. From the  office- The completed Time Sheet is to be provided to the office for uploading on to the Harmony administration system fortnightly. Your bank account is then credited with the CCB amount for the fortnight (less the Educator Levy), directly into your bank account.

What is the your ongoing cost?

The office charges a Educator levy to cover the costs of providing the office services. These
include:

  • Promotion of the  service
  • Providing the service of recommending children for care with a educator.
  • Processing Time Sheets for educators
  • Providing Child Development support to educators.
  • Providing office support including processes, policies, forms etc to educators.
  • Providing play group services.
  • Providing training including initial set up and ongoing training to educators.
  • Monitoring educators and ensuring Quality Assurance requirements are met.
  • 24 hr On Call service for problems or issues that arise out of office hours.

What support does the scheme provide to Educators?

Following registration, you will receive the following services free of charge;

  • Business Support
  • All relevant and necessary information to conduct your child care service, Newsletters, forms, checklists, policies, procedures and resource ideas to assist you in your business.
  • Child Care Benefit calculated from parent time sheets and deposited electronically into your bank account.
  • Ongoing phone support for all administrative aspects of your business.
  • Referral of families to place children in your care.


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Childcare Support

  • Regular visits from Coordination Unit staff who will assist you with all aspects of care and education of young children.
  • Exciting and informative Playgroup sessions.
  • Training Opportunities
  • Interesting and relevant in-service training
  • Resource library of books, DVDs, CDs, toys, ect

_______________________________________________________________________

So you think you would like to do Family Day Care?

The next steps: Recruitment and induction of Educators
Step One

Thank you for your interest in becoming an approved educator with Family Day Care Providers C & R Cowling-Scaife. Please contact the coordination unit for an application pack phone 07) 5476 3373 or  Down load the application pack Now

Becoming an educator flyer

Prospective Educator applicant cover letter

Prospective educator applicantion form

Please read your Information Package thoroughly before proceeding further with your application. Should you then wish to proceed, return the completed Details Form along with your Prospective educator application form and selection criteria. Your written application should indicate the reasons why you are applying as well as addressing your personal suitability to working with children.

Please note that part of your application requires you to nominate two referees (not related to you) who, preferably, can comment on your understanding of child development and your interactions with children. These referees will be contacted by the scheme during the application process.

This pack must be completed and sent back into the coordination unit Letters of application should be addressed to:

Sunshine Coast

Attention: Recruitment Team
Family Day Care Providers C & R Cowling-Scaife
Shop 1 64-66 Howard St
Nambour 4560

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Fraser Coast

Attention: Recruitment Team
Family Day Care Providers C & R Cowling-Scaife
Shop 6 171 Bazaar St
Maryborough 4650

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South Burnett

Attention: Recruitment Team
Family Day Care Providers C & R Cowling-Scaife
173 Kingaroy St
Kingaroy 4610

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Family Day Care Providers C & R Cowling-Scaife will arrange with the applicant to do an interview at their home. This provides information to enable the applicant and members of the family/household to form a clear understanding of the role and responsibilities of an educator and the requirements of becoming a workplace.


Step Two

The coordination unit will assess the applicant on the following criteria:

  1. Applicants must provide a letter from a medical practitioner stating they are of good health and free from any medical condition or dependency on medication or substance that could affect their ability to care for children.
  2. A suitable notice (blue card) application for the applicant and any household members over 18 years old must be completed before care can be provided.
  3. The applicant must have a current first aid and CPR certificate or enrol in and complete a course before care can be provided.
  4. All applicants must be non-smokers including the other household members
  5. Applicants must have a minimum of Certificate III in children's services or Diploma or be studying either of these.

Step Three

The Applicant will be interviewed to ensure they are suitable to work with children: some of the critical aspects and personal qualities required are:

  • Understanding of and respect for children.
  • Awareness of health and safety issues
  • Empathy with families using care
  • Positive approach in working with families and coordination unit
  • Interest in professional development and continued quality improvement
  • Positive approach to behaviour guidance
  • Effective communication skills, including verbal and written
  • Openness to change and new ideas
  • Potential to plan, implement and evaluate programs for children
  • Physically and emotionally able to care for young children in a group setting


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Step Four

The co-ordination unit will visit the applicants home to access the premises suitability, using a safety checklist - Click to download Safety Checklist


Step Five

Suitable applicants will be asked to undertake on the job training and assessment to allow the coordination unit to observe their skills, knowledge and personal attributes and allows applicants to have an orientation to family day care and develop a better understanding of the job.  Unsuccessful applicants will be sent a letter that they were unsuccessful and on request additional information or feedback will be provided.

Step Six

Suitable applicants that complete registration prior to commencing the family day care service will be required to complete all home modifications and specifications outlined on the safety checklist, complete first aid and CPR training, provide certified copy of driver’s licence, vehicle and child restraints safety inspection, provided positive suitability notices for all parties involved, ensure all business registration (local council requirements) are completed if applicable, insure that their insurance is current and pay the registration cost of $250. This fee is only payable once and is not a yearly cost.


Registration Business Kit: $150 one off payment


What’s in it? Business Pack Contents

Educator Profile - A4 Binder & Title Poster

  • Initial family Interview checklist

  • Emergency excavation plan

  • Safety Checklist/ Risk assessment

Programming -   A4 Binder & Title Poster

  • EYLF Booklet (Please see Regulatory Resources CD)
  • MTOP Booklet (if applicable) (Please see Regulatory Resources CD)
  • Cheat sheets 1-6

Templates in folder-

  • 1 x Individual learning story
  • 1 x Group learning story
  • 1 x School age learning story
  • 1 x Daily record
  • 1 x Program EYLF checklist for educators
  • 1 x Program MTOP checklist for educators
  • 1 x scrap book
  • 1 x exercise book
  • Pack of 5 dividers

Regulatory resources, safety form templates - A4 Binder & Title Poster

5 x Tab Dividers named:

  • Incident Forms
  • Medication Forms
  • Excursion forms/ Record of Attendance to regular excursion

Templates in folder-

  • 1 x Fire evacuation and emergency drill Form 4

  • 1 x Incident form 10

  • 1 x Medication form 13

  • 1 x Excursion non regular permission Form 5

  • 1 x Excursion regular permission Form 7

  • 1 x Record of Attendance to regular excursion form 6

CD - What's on it:

  • Services Policies and Procedures
  • National Quality Standards
  • Early Years learning Framework
  • My time our place Framework
  • Education and Care Services National Law Act
  • Education and Care Services National Regulations
  • Guide to Assessment and Rating for Regulatory Authorities
  • Guide to Assessment and Rating for Services
  • Guide to Developing a Quality Improvement Plan
  • Guide to the National Law and National Regulations
  • Guide to the National Quality Framework
  • Guide to the National Quality Standard
  • Staying Healthy in child care handbook
  • Educator handbook
  • Referral agencies handbook for each area
  • Timesheet guide

Small Coloured Folders A4 x1

Timesheets Folder:

  • 5x Dividers
  • Timesheets Booklet

Also

  • 1 x Business card holder + Business cards
  • 2 x Display Wallets (timesheets to be returned)
  • 1 x Suggestion Box + Suggestion paper

POSTERS

  • 1 x Registration certificate
  • 1 x No Plastic Bags
  • 1 x Operation hour’s poster
  • 1 x No access sign (if needed)
  • 1 x Fire Blanket or Fire Extinguisher/ First Aid Kit
  • 1 x Philosophy poster
  • 1 x Goals

Step Seven

Sign the family day Educator agreement and job roles and responsibilities.
Once all the above processes are completed, the Educator will be registered with Family Day Care Providers C & R Cowling-Scaife Scheme. A certificate of registration from the scheme is provided to the Educator. The certificate of registration is valid for one year and Educator are required to meet the schemes requirements stated above each year to reregister.

Note: Educator must understand that Family Day Care Providers C & R Cowling-Scaife Scheme will judge the applicant and decide on the number of children that the educator is able to care for in a safe secure way. This may mean that the educator is not given a total of 7 children that is allowed by Child Care Regulations/Act and that due to waiting lists and child enrolments we take no responsibility for ensuring that Educators have or are given a total of 7 children. Family Day Care Providers C & R Cowling-Scaife Scheme CANNOT GUARANTEE A REGULAR RELIABLE INCOME.


Your next step

Now that you have read all our information provided if you are interested in a career in
Family Day Care  what do you do?

Contact our Co-ordination unit and we will arrange to speak with you further.


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